Privacy Policy

Last updated: 22 September 2026

REX Animation Film Festival (“REX”, “we”, “us” or “our”) respects your privacy and is committed to protecting your personal data.

This Privacy Policy explains how we collect, use, store and protect personal data when you visit rexanimation.se, contact us, register for activities, participate in our events, submit information to us, or otherwise interact with REX.

REX Animation Film Festival is organised by Föreningen REX Animation Film Festival, a Swedish non-profit association.

1. Who is responsible for your personal data?

The data controller responsible for the processing of your personal data is:

Föreningen REX Animation Film Festival

Sweden

Email: info@rexanimation.se

If you have questions about how we process your personal data, you can contact us at the email address above.

2. What personal data do we collect?

Depending on how you interact with us, we may collect:

  • Name
  • Email address
  • Telephone number, where provided
  • Organisation or professional affiliation
  • Information you provide when contacting us
  • Information provided when registering for events, workshops or other activities
  • Information submitted in connection with festival participation or film submissions
  • Information relating to volunteer applications
  • Technical information such as IP address, browser type, device type and website usage data
  • Cookie and similar technology information, where applicable

We aim to collect only the personal data that is necessary for the relevant purpose.

3. How do we use your personal data?

We may process personal data for the following purposes:

Communicating with you

If you contact us, we use the information you provide to respond to your enquiry and manage our communication with you.

Event and festival administration

We may process personal data to manage registrations, attendance, workshops, talks, screenings, volunteer activities and other festival-related activities.

Film and programme administration

Where you submit a film or other material to REX, we may process the information necessary to administer submissions, selection, programming, communication and festival activities.

Volunteering

If you apply to volunteer with REX, we may use the information you provide to assess and administer your volunteer application and communicate with you about volunteer activities.

Website operation and security

We may process technical information to operate, maintain and secure our website, prevent abuse and diagnose technical problems.

Website statistics

If you consent to non-essential analytics cookies or similar technologies, we may use information about website usage to understand how visitors use our website and improve its content and functionality.

Legal obligations

We may process personal data where necessary to comply with legal obligations applicable to us.

4. Legal basis for processing

Under the General Data Protection Regulation (GDPR), we process personal data on one or more of the following legal bases:

  • Consent – where you have given us consent to process your personal data for a specific purpose.
  • Contract or steps prior to entering into a contract – where processing is necessary to provide a service or administer an activity you have requested.
  • Legal obligation – where we are required to process personal data by law.
  • Legitimate interests – where processing is necessary for our legitimate interests, provided that those interests are not overridden by your fundamental rights and freedoms.

Where we rely on consent, you may withdraw your consent at any time. Withdrawal of consent does not affect the lawfulness of processing carried out before withdrawal.

5. How long do we keep your personal data?

We retain personal data only for as long as necessary for the purpose for which it was collected, or for as long as required by applicable law.

The retention period depends on the type of information and why it was collected. For example, correspondence may be retained for as long as necessary to handle an enquiry, while information relating to accounting or other legal obligations may need to be retained for longer periods.

When personal data is no longer required, we will delete it or otherwise securely dispose of it, unless we are legally required to retain it.

6. Sharing personal data with third parties

We may use service providers to operate parts of our website and festival activities. These providers may process personal data on our behalf, for example providers of:

  • Website hosting
  • Website forms
  • Event registration
  • Email communication
  • Analytics
  • Video or other embedded content
  • IT and security services

Where required by GDPR, we enter into appropriate data processing agreements with processors acting on our behalf.

We do not sell your personal data.

Some services may process personal data outside Sweden or the European Economic Area (EEA). Where this occurs, we will ensure that appropriate safeguards required by GDPR are in place.

7. Embedded content and third-party services

Our website may contain embedded content or links to third-party websites and services, such as video platforms, social media platforms, ticketing services or other external websites.

When you interact with embedded content, the relevant third party may collect information about you according to its own privacy policy and terms.

Where technically possible, we will configure third-party content so that non-essential tracking does not take place until you have provided the appropriate consent.

Once you leave the REX website, this Privacy Policy no longer governs how your information is processed by the third-party website.

8. Cookies

REX uses cookies and similar technologies to operate the website and, where applicable, understand how visitors use it.

Necessary cookies may be used without consent where they are required for the website or a service requested by you to function.

Non-essential cookies, such as analytics or marketing cookies, will only be used where the required consent has been obtained.

For more information, including the types of cookies used and how you can manage your preferences, please see our Cookies Policy.

9. Your rights under GDPR

Depending on the circumstances, you have the right to:

  • Request access to the personal data we hold about you.
  • Request correction of inaccurate or incomplete personal data.
  • Request deletion of your personal data.
  • Request restriction of processing.
  • Object to certain processing activities.
  • Request data portability where applicable.
  • Withdraw consent where processing is based on consent.

Some rights are subject to conditions and exceptions under GDPR.

To exercise your rights, please contact us at:

info@rexanimation.se

We may need to verify your identity before responding to a request.

You also have the right to lodge a complaint with the Swedish Authority for Privacy Protection (Integritetsskyddsmyndigheten, IMY) if you believe that your personal data has been processed unlawfully.

10. Data security

We take reasonable technical and organisational measures to protect personal data against unauthorised access, loss, misuse, alteration or disclosure.

However, no transmission or storage system can be guaranteed to be completely secure.

11. Children's privacy

REX may organise programmes and activities intended for children and families.

We do not knowingly collect more personal data from children than is necessary for the relevant activity. Where consent from a parent or guardian is legally required, we will take appropriate measures to obtain it.

12. Changes to this Privacy Policy

We may update this Privacy Policy when our website, services or legal requirements change.

The latest version will always be published on this page together with the date of the most recent update.

13. Contact

If you have questions about this Privacy Policy or how REX processes personal data, please contact:

Föreningen REX Animation Film Festival

Email: info@rexanimation.se

Last updated: 22 September 2026